3.05.080 Meetings.
(1) Open Meetings. Meetings of the commission shall be held at regular intervals, with notice to tribal members. Regular and special commission meetings shall be open to the tribal members and participants, except when reviewing or discussing confidential information regarding individual housing or employment applications, disputes involving individual tribal members or their families, confidential commission personnel matters, or threatened or actual litigation.
(2) Time and Place. Regular meetings of the commission shall be held each month at a tribal government building on the Rancheria.
(3) Notice. The tribal housing director shall post the time and place of each regular meeting, to provide notice to tribal members and participants by posting notice of each such meeting on the tribal office bulletin board.
(4) Special Meetings. Special or emergency meetings of the commission may be called by: (a) the chairperson, or (b) a simple majority of commissioners, by written or telephonic notice, at least 24 hours before the time set for the meeting. The meeting notification must state the time, place and date of the meeting and the subjects to be considered. The business transacted at such special or emergency meetings by a quorum of the commission is valid for all purposes.
(5) Conduct of Meetings.
(a) All meetings of the commission shall be governed by approved commission bylaws, insofar as such rules are not inconsistent with or in conflict with this chapter or any rules or bylaws adopted by the commission.
(b) Meetings of the commission shall be presided over by the chairperson or in his or her absence, by the vice chairperson or, in the absence of both, by a chairperson chosen by the majority of the commissioners present. In the secretary’s absence from any meeting, the presiding chairperson may appoint any commissioner to act as a secretary.
(c) Quorum. A simple majority of the authorized number of commissioners shall constitute a quorum for the transaction of business. Every action taken or decision made by a majority of the commissioners present at a duly held regular, special, or emergency meeting at which a quorum is present shall be the act of the commission. If no quorum is possible on a particular matter due to refusals by commissioners under the nepotism and conflict of interest rules set forth below, then the business council shall sit as the commission for purposes of voting on that particular matter.
(d) Voting. Voting may be conducted by a voice vote, show of hand, roll call or secret ballot. Vote by roll call or secret ballot will only be taken upon request of a commissioner prior to voting. The chairperson shall cast a vote only to break a tie.
(e) Adjournment. The loss of a quorum automatically adjourns the meeting.
(f) Action Without a Meeting. Any action required or permitted to be taken by the commission under any provision of law may be taken without a meeting, if all members of the commission shall consent in writing to such action. Such written consent or dissent shall have the same force and effect as the unanimous vote of such commissioners. [Ord. 15-02 § 8, 2015.]